The district has changed the way we use our flexible spending accounts. We now have PayFlex debit cards, which can be used at doctor’s offices and places where we need to purchase medical items. Here are the procedures we must follow to comply with IRS rules:
* Save all your receipts for services using the PayFlex card. You may be asked to provide documentation (based on IRS guidelines) to substantiate your spending. Expenses that cannot be substantiated could result in the PayFlex card being suspended.
* You may claim money left in last year’s account after the end of the plan year, as long as the services were provided between Jan. 1 and Mar. 15. Use the PayFlex reimbursement form. Do not submit these to Aetna. You may obtain a form from human resources on the CCS intranet or at www.healthhub.com.
* Submit your claims by Apr. 30, 2012, or forfeit your account balance.